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ADMIN ASSISTANT CUM MARKETING SUPPORT

JOB CODE: ADM DRCOM Singapore - Sep-17

JOB INFORMATION

The Admin Executive position reports directly to Managing Director and performs various administrative and project-related activities in support of the team. 

Job Scope

Accounting

  • Assist in monitoring and delivery of status of purchase/scope of services, follow up closely with procurement/vendors/suppliers, including update and maintenance of suppliers payment process and status documents
  • Manage and maintain travel claims, expense reimbursement for month-end submission of the team

Office Administration

  • Maintain adequate supply of office supplies, equipment and stationeries
  • Handle and maintain up-to-date records of office expenditures
  • Facilitate general arrangements for smooth transition of new hires
  • Maintain a systematic filing of soft/hard copy documents, receipts and invoices
  • Assist in travel arrangements and visit coordination by overseas visitors
  • Other ad-hoc and general administrative duties

Marketing administration

  • Assist in preparing & issuing NDAs, purchase orders or outsourced contracts
  • Assist with preparation and coordination of company events
  • Preparation, monitoring/follow with client purchase orders and invoicing
  • Provide client event logistical support when necessary; including coordination of delivery & receivables 
  • General administrative support for Accounts team when required

JOB REQUIREMENTS

General:

- A Bachelor's degree and 2 years of experience as an Administrative 

- Good knowledge in Microsoft Office, Excel, Word

- Can speak English & Mandarin is must
 

Required skills:

- Skills in managing and organizing office work-related items, meetings and other events independently 
- Sound judgment and decision making ability in resolving complex problems, involving people in multiple locations 
- Professionalism to manage sensitive and confidential information discretely 
 

Desired profile:

Well-organized, hardworking, customer orientation and teamwork, as well as the ability to handle multiple priorities.

GENERAL INFORMATION

Job type:

Full-Time Permanent

Location:
DRCOM SINGAPORE

Southbank, #11-03, 883 North Bridge Road, 198785, Singapore

Job category:

Admin & Clerical

Job level:

Experienced (Non-Manager)

Date of entry:

Sep-17

Salary:

Negotiable

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